Guidance notes for applications

Personal Details

Please give day and evening telephone numbers. If we need to phone you at your place of work we won’t identify who we are or why we are calling.

If your post requires driving duties your driving licence and car insurance details will need to be viewed prior to any appointment to ensure your licence is appropriate to the post.

Work permit information is requested in accordance with the Asylum and Immigration Act 1996. It is a criminal offence to employ an individual who is subject to immigration control unless they have the appropriate permissions or are in a category where such employment is allowed. Proof will be required prior to appointment.

Information regarding other work you will be continuing with is required to meet the Council’s obligations under the Working Time Regulations 1998.

Rehabilitation of Offenders Act 1974

You should complete this section if:

  • You have been cautioned, court martialled or have criminal convictions that are not

considered ‘spent’ under the Rehabilitation of Offenders Act 1974; or

  • There is a court action pending against you.

If you are applying for a post that is exempt from the provisions of the Act, (normally those dealing directly with children and vulnerable adults) you must disclose ALL criminal convictions found against you.

Further information regarding the Rehabilitation of Offenders Act 1974 can be found online.

If you do not disclose all criminal records, if appointed, summary dismissal is likely to follow. Convictions will not necessarily be a bar to employment. If you need to declare a conviction, you should give full details including the nature of offence, penalties imposed and duties, including speeding offences, on a separate sheet. Please include your name and the position applied for. Send it in a sealed envelope for the attention of the HR Team, SCDC, South Cambridgeshire Hall, Cambourne Business Park, Cambourne, CB23 6EA or email it to Please mark ‘Private & Confidential’.


Please write the full name of your current or most recent employer. It is important to let us know what level of responsibility you have in your current job and your achievements within this position.

If you are a school/college leaver please give details of any part-time employment or your educational establishment.

If you have no previous employment please mention this on the form.

Previous Employment History

Please provide details of your previous employment (if applicable), starting with the most recent employer.

Please fill in the start date and end date of each employment, explain any gaps in employment and give the reason you left.

Please enter your final grade or salary.

Professional training

Qualifications gained in any country in addition to the UK may be acceptable subject to verification of standards.

Original documentation verifying qualification will be requested at interview.

Include any training you have received which did not lead to a qualification but which you feel is relevant to the advertised post. Include part-time education and training.

Professional membership

Please provide membership details of any society or association, which may have some relevance to the post you are applying for.

We will ask for proof of qualifications/membership.

Statement of suitability

Shortlisting is done based on the essential and desirable criteria as set out on the Person Specification. Therefore when completing the Statement of Suitability please ensure you show evidence of how you meet each of the criteria.


Satisfactory references provide us with extra assurance on the candidate’s suitability for the post.

We do not accept references from relatives or personal friends. One of your referees must be your current, last or most recent employer (unless this is your first job). Referees are not contacted until the short-listing stage. We require references in writing and must be from a business address.


Once you have signed the form you are confirming that all the information you have supplied is true to the best of your knowledge. Any falsification could result in disqualification or dismissal.

Data Protection

Many details relating to your employment with South Cambridgeshire District Council may be entered into, held and processed on a computer. As required by the Data Protection Act 1998, this information will be treated securely and confidentially.

Information Data Matching across databases held by the Council and other organisations may be undertaken. You are entitled to know what personal information is being held within a database. Reasonable requests for access/printouts will be met at no charge. If errors are pointed out every endeavour will be made to correct these without delay.

Probationary Periods

All successful candidates for permanent or fixed term contracts more than 12 months serve a 6 month probationary period. All successful candidates for fixed term contracts of 12 months or less serve a 3 month probationary period.

Safeguarding Statement

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all of our  employees and Councillors to share this commitment.

Applicants who do not receive an acknowledgement within 3 weeks of the closing date (or by the interview date if sooner) may assume that, on this occasion, their application has not been successful.

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